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Regulation on the processing and protection of personal data in databases owned by the seller.

Content

General concepts and scope.
List of personal databases.
Purpose of personal data processing.
The procedure for processing personal data: obtaining consent, notification of rights, and actions with personal data of the subject of personal data.
Location of the personal database.
Terms of disclosure of information about personal data to third parties.
Protection of personal data: methods of protection, responsible person, employees who directly process and/or have access to personal data in connection with the performance of their official duties, the period of storage of personal data.
Rights of the subject of personal data.
The procedure for working with requests from the subject of personal data.

1. General concepts and scope

1.1 Definition of terms:

personal database - a named set of ordered personal data in electronic form and/or in the form of personal data files;

responsible person - a certain person who organizes work related to the protection of personal data during their processing in accordance with the law;

owner of the personal data base - an individual or legal entity who is granted the right to process this data by law or with the consent of the subject of personal data, which approves the purpose of processing personal data in this database, establishes the composition of this data and the procedures for their processing, unless otherwise specified by law;

consent of the subject of personal data - a voluntary expression of the will of an individual (subject to his knowledge) to grant permission to process his personal data in accordance with the stated purpose of their processing, expressed in writing or in a form that allows us to conclude that consent has been granted;

depersonalization of personal data - the seizure of information that allows you to identify a person;

processing of personal data - any action or set of actions performed in whole or in part in an information (automated) system and/or in personal data files related to the collection, registration, accumulation, storage, adaptation, modification, updating, use and distribution (distribution, sale, transfer), depersonalization, destruction of information about an individual;

personal data - information or a collection of information about a natural person who is identified or can be specifically identified, and may include the recording of one or more cookies or anonymous identifiers, also cookies and anonymous identifiers, when the subject of personal data interacts with the services offered by our partners as advertising services, for example, which may appear on other sites that have been explicitly made public by the subject of personal data, and other data;

manager of the personal database - a natural or legal person who is granted the right to process this data by the owner of the personal database or by law.

*The person who is entrusted by the owner and/or manager of the personal database to carry out technical work with the personal database without access to the content of personal data is not the manager of the personal database;

subject of personal data - an individual in respect of whom, in accordance with the law, the processing of his personal data is carried out;

third party - any person, with the exception of the subject of personal data, the owner or manager of the personal database and the authorized state body for the protection of personal data, to whom the owner or manager of the personal database transfers personal data in accordance with the law;

special categories of data - personal data about racial or ethnic origin, political, religious or worldview beliefs, membership in political parties and trade unions, as well as data relating to health or sexual life.

1.2 This Regulation is mandatory for application by the responsible person and employees of the seller who directly process and/or have access to personal data in connection with the performance of their official duties.

2. List of personal databases.

Amazon Cloud Service.

2.1 The Seller is the owner of the following personal databases:

located at the address of the seller

3. Purpose of personal data processing.

3.1 The purpose of processing personal data in the system is to store and maintain counterparty data in accordance with articles 6, 7 of EU Law 2016/679 from 27. April 2016 "Datenschutz-Grundverordnung".

3.2 The purpose of processing personal data is to ensure the implementation of civil law relations, the provision / receipt and settlement of payments for purchased goods / services in accordance with the Tax Code, the Law “On Accounting and Financial Reporting” of the country of registration of the seller, and other obligations imposed by law on the owner personal data, to protect the legitimate interests of the owner of personal data or a third party to whom personal data is transferred.

3.3 The purpose of processing personal data is to create and implement bonus programs, loyalty programs, send messages in the form of emails, SMS messages, notifications in a mobile application, web browser notifications, including for the purpose of sending commercial offers, in order to improve the quality of providing services, rating formation, activity analysis, search by keywords, sending information and marketing mailings (news, company promotions, information about promotions, promotional codes and discounts, personal recommendations, personal discounts and offers), which contain information about products and / or services, advertising and commercial offers for such goods and/or services, etc.

4. The procedure for processing personal data. Obtaining consent, notification of rights and actions with personal data of the subject of personal data.

4.1 The processing of personal data used to fulfill the purpose of processing provided for in clause 3.2 of this Regulation is carried out on the basis of Article 11 of EU Law 2016/679 vom 27. April 2016 "Datenschutz-Grundverordnung".

4.2 The processing of personal data used to fulfill the purpose of processing provided for in clause 3.3 of this Regulation is carried out on the basis of the consent of the subject of personal data or to fulfill offers accepted by the subject of personal data, including the execution of subscriptions.

4.2.1 The consent of the subject of personal data must be a voluntary expression of the will of an individual to grant permission to process his personal data in accordance with the formulated purpose of their processing. The consent of the subject of personal data can be provided in the following forms:

a document on paper with details that allows you to identify this document and an individual;
an electronic document, which must contain mandatory details that allow identifying this document and an individual. It is advisable to certify the voluntary will of an individual to grant permission for the processing of his personal data with an electronic signature of the subject of personal data.
mark on the electronic page of the document or in the electronic file, which is processed in the information system on the basis of documented software and hardware solutions.

4.3 Notification of the subject of personal data about the inclusion of his personal data in the personal database, the rights defined by EU Law 2016/679 vom 27. April 2016 "Datenschutz-Grundverordnung", the purpose of collecting data and the persons to whom his personal data is transferred, is carried out when registering civil legal relations in accordance with the current legislation.

4.4 The processing of personal data on racial or ethnic origin, political, religious or philosophical beliefs, membership in political parties and trade unions, as well as data relating to health or sexual life (special categories of data) is prohibited.

5. Location of the personal database.

5.1 The personal databases specified in section 2 of this Regulation are located at the address of the seller.

6. Terms of disclosure of information about personal data to third parties.

6.1 The procedure for access to personal data of third parties is determined by the terms of the consent of the subject of personal data provided to the owner of the personal data base for the processing of these data in order to fulfill their obligations to the subject of personal data or in accordance with the requirements of the law.

6.2 Access to personal data is not granted to a third party if the said person refuses to undertake obligations to ensure compliance with the requirements of the EU Law 2016/679 from 27. April 2016 "Datenschutz-Grundverordnung", or is unable to provide them.

6.3 The subject of relations related to personal data submits a request for access (hereinafter referred to as a request) to personal data to the owner of the personal data base.

6.4 The request specifies:

surname, name, patronymic, place of residence (location) and details of the document certifying the individual who submits the request (for an individual applicant);
name, location of the legal entity submitting the request, position, surname, name, patronymic of the person certifying the request; confirmation that the content of the request corresponds to the powers of the legal entity (for the legal entity - the applicant);
last name, first name, patronymic, as well as other information that allows to identify the individual in respect of whom the request is made;
information about the personal data base in respect of which the request is submitted, or information about the owner or manager of this database;
list of requested personal data;
the purpose of the request.

6.5 The term for studying the request for its satisfaction cannot exceed ten working days from the date of its receipt.

During this period, the owner of the personal data base informs the person submitting the request that the request will be satisfied or the relevant personal data will not be provided, indicating the grounds specified in the relevant regulatory legal act.
The request is satisfied within thirty calendar days from the date of its receipt, unless otherwise provided by law.

6.6 All employees of the owner of the personal data base are required to comply with confidentiality requirements regarding personal data and information on securities accounts and securities turnover.

6.7 Postponement of access to personal data of third parties is allowed if the necessary data cannot be provided within thirty calendar days from the date of receipt of the request. At the same time, the total time for resolving the issues raised in the request cannot exceed forty-five calendar days.

6.8 A notice of postponement shall be communicated to the third person who submitted the request in writing, explaining the procedure for appealing such a decision.

6.9 The postponement notice states:

surname, name, patronymic of the official;
date of sending the message;
the reason for the delay;
the period during which the request will be satisfied.

6.10 Denial of access to personal data is allowed if access to them is prohibited by law.

6.11 The rejection message states:

• last name, first name, patronymic of the official who refuses access;
• date of sending the message;
• rejection reason.

6.12 The decision to postpone or deny access to personal data may be appealed to the authorized state body for the protection of personal data, other state authorities, and local governments, whose powers include the protection of personal data, or in court.

7. Protection of personal data: methods of protection, responsible person, employees who directly process and/or have access to personal data in connection with the performance of their official duties, the period of storage of personal data.

7.1 The owner of the personal database is equipped with a system, software and hardware, and communication tools that prevent the loss, theft, unauthorized destruction, distortion, forgery, copying of information and meet the requirements of international and national standards.

7.2 The responsible person organizes the work related to the protection of personal data during their processing in accordance with the law. The responsible person is determined by the order of the owner of the personal database.

*The duties of the responsible person for organizing work related to the protection of personal data during their processing are indicated in the job description.

7.3 The responsible person must:

know the EU legislation in the field of personal data protection;
develop procedures for access to personal data of employees in accordance with their professional or official or labor duties;
ensure that the employees of the Owner of the personal database comply with the requirements of EU legislation in the field of personal data protection and internal documents regulating the activities of the owner of the personal database for the processing and protection of personal data in personal databases;
develop a procedure (procedure) for internal control over compliance with the requirements of EU legislation in the field of personal data protection and internal documents regulating the activities of the owner of the personal database for the processing and protection of personal data in personal databases, which, in particular, should contain rules on the frequency of implementation such control;
inform the Owner of the personal database about the facts of violations by employees of the requirements of the EU legislation in the field of personal data protection and internal documents regulating the activities of the owner of the personal database on the processing and protection of personal data in personal databases, no later than one working day from the moment of detection of such violations;
ensure the storage of documents confirming the provision by the subject of personal data of consent to the processing of their personal data and notification of the specified subject of his rights.

7.4 In order to fulfill their duties, the responsible person has the right to:

receive the necessary documents, including orders and other administrative documents issued by the Owner of the personal database, related to the processing of personal data;
make copies of received documents, including copies of files, any records stored in local area networks and autonomous computer systems;
to participate in the discussion of the duties of the organization of work related to the protection of personal data during their processing;
submit proposals for improvement of activities and improvement of working methods, submit comments and options for eliminating identified shortcomings in the process of processing personal data;
receive explanations regarding the processing of personal data;
sign and endorse documents within their competence.

7.5 Employees who directly process and/or have access to personal data in connection with the performance of their official (labor) duties are required to comply with the requirements of EU legislation in the field of personal data protection and internal documents on the processing and protection of personal data in personal data databases.

7.6 Employees who have access to personal data, including their processing, are obliged not to disclose in any way personal data that they were entrusted with or that became known in connection with the performance of professional or official or labor duties. Such an obligation is valid after the termination of their activities related to personal data, except in cases established by law.

7.7 Persons who have access to personal data, including those who process them, in case of violation of the requirements of the EU Law "On the Protection of Personal Data", are liable in accordance with the legislation of the country of residence.

7.8 Personal data should not be stored longer than is necessary for the purpose for which such data is stored, but in any case not longer than the data storage period determined by the consent of the subject of personal data to the processing of these data.

8. Rights of the subject of personal data.

8.1 Rights of the subject of personal data:

know about the location of the personal database containing his personal data, its purpose and name, location and/or place of residence (stay) of the owner or manager of this base, or give an appropriate instruction to obtain this information to persons authorized by him, except in cases established by law;
receive information about the conditions for granting access to personal data, including information about third parties to whom his personal data contained in the relevant personal database is transferred;
access to their personal data contained in the respective personal database;
manage the procedure for sending messages through the appropriate settings on the Site https://monstroplace.com/
receive no later than thirty calendar days from the date of receipt of the request, except as otherwise provided by law, an answer on whether his personal data is stored in the relevant personal data database, and also receive the content of his personal data that is stored;
submit a reasoned demand with an objection to the processing of their personal data by public authorities, local governments in the exercise of powers provided by law;
submit a motivated request to change or destroy your personal data by any owner and manager of this database if these data are processed illegally or are unreliable;
to protect their personal data from illegal processing and accidental loss, destruction, damage due to deliberate concealment, non-provision, or untimely provision of them, as well as protection from the provision of information that is unreliable or discredits the honor, dignity, and business reputation of an individual;
apply on issues of protection of their rights regarding personal data to state authorities, local governments, whose powers include the implementation of the protection of personal data;
apply legal remedies in case of violation of the legislation on the protection of personal data.

9. The procedure for working with requests from the subject of personal data.

9.1 The subject of personal data has the right to receive any information about himself from any subject of relations related to personal data, without specifying the purpose of the request, except in cases established by law.

9.2 The access of the subject of personal data to data about himself is free of charge.

9.3 The subject of personal data submits a request for access (hereinafter referred to as a request) to personal data to the owner of the personal database.
The request specifies:

last name, first name, patronymic, place of residence (location), and details of the identity document of the subject of personal data;
other information allowing to identify the personality of the subject of personal data;
information about the database of personal data in respect of which the request is submitted, or information about the owner or manager of this database;
list of requested personal data.

9.4 The term for studying the request for its satisfaction cannot exceed ten working days from the date of its receipt.

9.5 During this period, the owner of the personal database informs the personal data subject that the request will be satisfied or that the relevant personal data is not to be provided, indicating the grounds specified in the relevant regulatory legal act.

9.6 The request is satisfied within thirty calendar days from the date of its receipt unless otherwise provided by law.